Applying for a Grant

Your project must align with our granting strategy, which is outlined in our Grant Guidelines and Funding Conditions.

The Trust’s granting strategy is focused on every applicant demonstrating a clear understanding of the drivers of transformative change directed at the well being and development of children and youth in regional, rural and remote Queensland.

It is important that you are able to demonstrate:

  • an understanding of the drivers of change that you desire to achieve and the potential outcomes and impacts
  • the needs of the community you are trying to serve and how your work is targeted at those needs
  • an understanding and identification of the potential outcomes and impacts of your work and a commitment to measure and evaluate your work the likely multiple impacts for your target population the use of partnerships and/or collaborations to achieve the desired impact how likely it is that as a result of the grant, there will be an increase in the capacity of your organisation, your partner organisation(s) and/or the community you are serving how you will sustain the work after our grant has concluded how you will share knowledge and results what opportunity exists to leverage additional resources as a result of The John Villiers Trust funding.


To be eligible to apply to The John Villiers Trust your organisation must be one of the following categories as defined by the Australian Taxation Office:

  • Charity OR
  • Charitable Institution OR
  • Public Benevolent Institution OR
  • Health promotion Charity

AND have Deductible Gift Recipient Status (DGR) under Item 1.  We consider that you meet this criteria if your organisation has both DGR status under items 1 & 4.

Further we require eligible applicants to be registered with the Australian Charities and Not-for-Profits Commission (ACNC) and for reporting requirements to the ACNC to be up to date.

You can check your status on-line at www.abn.business.gov.au

No, we don’t fund the following:

  • Projects that have already started or taken place
  • Ongoing programs unless there is a new aspect to the program

Yes you can. However, your project must be taking place in rural, regional or remote Queensland only and, if successful, no grant funds are to be applied outside of Queensland.

Yes, as long as they form an integral part of the project/request.

We encourage you to contact the Trust prior to submitting your application either by phone: 07 3102 9588 or by email to [email protected]. To ensure time for a considered response, it is best to make contact well before your intended lodgment date.

This depends entirely upon your project and we encourage the submission of multi year applications.  We request that you contact the Trust’s office prior to any submission especially if your requested amount is $100,000 or more.

No support material is required for the EOI stage of our application process. In fact, we ask that you do NOT submit support letters at this stage as it will not be looked at.

If you are invited to submit a full application, you will be asked to submit the following:

  • Annual report or minutes from your annual meeting
  • Your most recent Financial Statement
  • Your strategic plan
  • Letters of support relevant to your project.

If your organisation does not produce an annual report you can attach minutes from your Annual General Meeting.

Yes, however your project must be based in Queensland and all work performed must be carried our in rural, regional or remote Queensland to benefit children and youth.

There are no “cut off” dates as such and EOIs will be regularly reviewed by the Board.  We encourage organisations to ensure that their proposal is “grant ready” before they submit an EOI including ensuring that arrangements with potential partner or collaborator organisations are well advanced.

No.  We ask that organisations only submit one EOI over any twelve month period unless by invitation from the Trust’s staff

f you can’t find the answer here or in the other sections of the website, please email your question to [email protected] or call 07 3102 9588.

We have applied for a Grant

Yes, however we strongly encourage you to have a discussion with our staff before applying again.

You should receive acknowledgement of the lodgement of your EOI within 4 weeks.  Please contact us if you have not received that correspondence.  The Board will be meeting at regularly and at least once per quarter so please allow 3-4 months to hear of an outcome as to whether your application is to progress.

You will receive email notification as to whether your EOI has been selected to proceed to a full grant application. This will be approximately 5 weeks after the closing date for EOI submissions.

If you have been invited to submit a full application, you will receive email notification of the outcome of your application shortly after the Directors’ meeting. This meeting is usually approximately 4 weeks after the closing date of the grants round. Successful applicants will also receive a formal letter with attachments relating to their grant approximately 2 weeks after the Directors meet.

No, unless you are invited to resubmit by the Trust.

You will receive an email acknowledgement of receipt of your EOI within four weeks of submission.

If you do not receive such notification, please contact the Trust’s office on 07 3102 9588 or [email protected].

Please contact our office on 07 3102 9588 or via email [email protected] and we will happily email it to you.

Grant payments are made by electronic fund transfer on the receipt of a tax invoice. Projects that are dependent on funding from other sources are required to confirm that all funding is secured before Trust funding is released

The Trust can provide feedback only if your application was unsuccessful due to ineligibility. The John Villiers Trust receives many worthy applications every year, of which only about 20% are funded.  Applications are generally unsuccessful due to limited funding. We operate with a small number of staff, and unfortunately cannot give feedback on applications that were unsuccessful for reasons other than ineligibility.

f you can’t find the answer here or in the other sections of the website, please email your question to [email protected] or call 07 3102 9588.

Our grant application was successful

You can only apply for another grant if your last grant has been successfully acquitted at least one month before the next grant round commences.

Multi-year grants are released on receipt of a satisfactory Progress Report submitted in accordance with an agreed schedule. Payments are then made by electronic funds transfer on receipt of a tax invoice.

If circumstances change during the life of the project, for example the scope of the project is modified, the project is delayed or the budget needs to be varied, The John Villiers Trust should be informed as soon as possible in writing. The Directors will consider all amendments to approved grants


The Final Report and Acquittal is due within two months of completion of the approved project.

Reports and financial acquittals are a standard requirement for all grants.

Progress reports are required for all multi-year grants before subsequent instalments can be paid.

A final report on your project outcomes and expenditure is due within two months of project completion.

You can download the Grant Report & Acquittal Form here. If you prefer to use your own format for your report, please make sure you have included answers to the questions we ask in the acquittal form.

You can download the Budget/Financial reporting template here.

The Trust prepares case studies of successful grant applications for our annual report and website. As such, we appreciate photographs of your project (via email, USB or CD) for possible inclusion. (Please note: where faces are shown in photographs, permission to use the images is required from all individuals or their guardians.)

If you have any queries, please contact us.

Successful applicants are required to sign a JVT Grant Guidelines and Funding Conditions which outlines the requirements.

f you can’t find the answer here or in the other sections of the website, please email your question to [email protected] or call 07 3102 9588.