FAQs

What do you look for in an application?

Your project must align with our granting strategy, which is outlined in our Funding Guidelines.

The Trust’s granting strategy is focused on every applicant demonstrating a clear understanding of the drivers of transformative change directed at the well being and development of children and youth in regional, rural and remote Queensland.

It is important that you are able to demonstrate:

  • an understanding of the drivers of change that you desire to achieve and the potential outcomes and impacts
  • the needs of the community you are trying to serve and how your work is targeted at those needs
  • an understanding and identification of the potential outcomes and impacts of your work and a commitment to measure and evaluate your work
  • the likely multiple impacts for your target population
  • the use of partnerships and/or collaborations to achieve the desired impact
  • how likely it is that as a result of the grant, there will be an increase in the capacity of your organisation, your partner organisation(s) and/or the community you are serving
  • how you will sustain the work after our grant has concluded
  • how you will share knowledge and results
  • what opportunity exists to leverage additional resources as a result of The John Villiers Trust funding

Where does The John Villiers Trust get its money?

The John Villiers Trust was established on the death of John Villiers in Yeppoon, Queensland on 11 July 2002. Under John’s Will, he left the whole of his Estate of approximately $6.69 million to form a philanthropic Trust for public charitable purposes in the State of Queensland. The bulk of the income earned from the corpus is distributed each year. Over the years, the Trust has grown in value, enabling greater amounts to be given to charities through grants. As at June 2019, the Trust was worth more than $25M, and has distributed grants of approximately $7.8M to over 100 charities since inception.

Does The John Villiers Trust receive government funding?

No. Philanthropic foundations like The John Villiers Trust act independently of any private business and of the Federal and State governments; they receive no government support. Many philanthropic foundations, including The John Villiers Trust, have endowments that are the source of funds for the grants they make.

What type of organisations can apply?

To be eligible to apply to The John Villiers Trust your organisation must be one of the following categories as defined by the Australian Taxation Office:

  • Charity OR
  • Charitable Institution OR
  • Public Benevolent Institution OR
  • Health promotion Charity

AND have Deductible Gift Recipient Status (DGR) under Item 1.  We consider that you meet this criteria if your organisation has both DGR status under items 1 & 4.

Further we require eligible applicants to be registered with the Australian Charities and Not-for-Profits Commission (ACNC) and for reporting requirements to the ACNC to be up to date.

How can we check if our organisation is eligible?

You can check your status on-line at www.abn.business.gov.au

Our organisation is not located in Queensland. Can we still apply?

Yes you can. However, your project must be taking place in Queensland only and, if successful, no grant funds are to be applied outside of Queensland.

Can we discuss our proposal prior to lodging an application?

We encourage you to contact the Trust prior to submitting your application either by phone: 07 3102 9588 or by email to [email protected].  To ensure time for a considered response, it is best to make contact well before your intended lodgement date.

How much money can I ask for?

This depends entirely upon your project and we encourage the submission of multi year applications.  We request that you contact the Trust’s office prior to any submission if your requested amount is $100,000 or more.

My project will be of benefit for Queenslanders and a national audience too. Can I still apply for a grant?

Yes, however, your project must be based in Queensland and all worked performed must be carried out in Queensland.

 

If I have been unsuccessful can I re-apply?

Yes, but not for the same project unless significant changes have been made, please contact the Trust to discuss the application before re-applying.

What support material can I include?

No support material is required for the EOI stage of our application process. In fact, we ask that you do NOT submit support letters at this stage as it will not be looked at.

If you are invited to submit a full application, you will be asked to submit the following:

  • Annual report or minutes from your annual meeting
  • Your most recent Financial Statement
  • Your strategic plan
  • Letters of support relevant to your project.

Can salaries, administration and other on-costs be included in the funding request?

Yes, as long as they form an integral part of the project/request.

Do you fund existing projects?

No, we don’t fund the following:

  • Projects that have already started or taken place
  • Ongoing programs unless there is a new aspect to the program

What if my organisation doesn’t have an annual report?

If your organisation does not produce an annual report you can attach minutes from your Annual General Meeting.

Can we submit more than one application per round?

No.  We ask that organisations only submit one EOI over any twelve month period unless by invitation from the Trust’s staff.

Do you have a cut off date for the next round?

There are no “cut off” dates as such and EOIs will be regularly reviewed by the Board.  We encourage organisations to ensure that their proposal is “grant ready” before they submit an EOI including ensuring that arrangements with potential partner or collaborator organisations are well advanced.

Tips and Hints

  • Avoid acronyms – assume we don’t know what they mean. The only exception is your organisation name, which should be written in full the first time. Then an acronym is acceptable.
  • Consider a glossary of terms if your project is complex or technical.
  • Ensure that your budget is accurate.
  • If you are unsure about any part of the grants process – call the Trust on 07 3102 9588.
  • Please make sure your organisation and your submission is “grant ready”.
  • We recommend that you don’t generalise in your application. We need specific facts and figures, and we value measurement and evaluation of impact.
  • If your project does not easily fit The John Villiers Trust funding criteria, please don’t apply. You are probably wasting time that could be spent more successfully applying to another trust with funding criteria that are more appropriate for your project.
  • Please write in clear simple English – avoid jargon.

How long does the decision-making process take?

You should receive acknowledgement of the lodgement of your EOI within 4 weeks.  Please contact us if you have not received that correspondence.  The Board will be meeting at regularly and at least once per quarter so please allow 3-4 months to hear of an outcome as to whether your application is to progress.

How and when are we informed whether our application is successful?

You will receive email notification as to whether your EOI has been selected to proceed to a full grant application. This will be approximately 5 weeks after the closing date for EOI submissions.

If you have been invited to submit a full application, you will receive email notification of the outcome of your application shortly after the Directors’ meeting. This meeting is usually approximately 4 weeks after the closing date of the grants round. Successful applicants will also receive a formal letter with attachments relating to their grant approximately 2 weeks after the Directors meet.

 

 

How will our application be acknowledged?

You will receive an email acknowledgement of receipt of your EOI within four weeks of submission.

If you do not receive such notification, please contact the Trust’s office on 07 3102 9588.

If our application is unsuccessful, can we seek feedback?

The Trust can provide feedback only if your application was unsuccessful due to ineligibility. The John Villiers Trust receives many worthy applications every year, of which only about 20% are funded.  Applications are generally unsuccessful due to limited funding. We operate with a small number of staff, and unfortunately cannot give feedback on applications that were unsuccessful for reasons other than ineligibility.

If our organisation was unsuccessful, can we apply again in the next round?

Yes.

If our organisation was unsuccessful, can we resubmit the same application again?

No, unless you are invited to resubmit by the Trust.

What are our obligations if we are approved?

Successful applicants are required to sign a Grant Conditions form, which outlines the requirements.

How are successful grants paid?

Grant payments are made by electronic fund transfer on the receipt of a tax invoice. Projects that are dependent on funding from other sources are required to confirm that all funding is secured before Trust funding is released.

Do we include GST in our invoice?

No.

Where can we obtain a copy of the logo to acknowledge the support of The John Villiers Trust?

 

Please contact our office and we will email it to you.

 

What happens if there are changes to the project?

If circumstances change during the life of the project, for example the scope of the project is modified, the project is delayed or the budget needs to be varied, The John Villiers Trust should be informed as soon as possible in writing. The Directors will consider all amendments to approved grants.

How are multi-year grants paid?

Multi-year grants are released on receipt of a satisfactory Progress Report submitted in accordance with an agreed schedule. Payments are then made by electronic funds transfer on receipt of a tax invoice.

When is a Final Report and Acquittal due?

The Final Report and Acquittal is due within two months of completion of the approved project.

When can we apply again?

You can only apply for another grant if your last grant has been successfully acquitted at least one month before the next grant round commences.

What if I have another question?

If you can’t find the answer here or in the other sections of the website, please email your question to [email protected] or call 07 3102 9588.