Applying to the John Villers Trust

What do you look for in an application?

Your project must fit within one of our five program areas and at least one of the focus areas of that program. Generally, consideration is given to some or all of the following criteria:
  • Does the project address a significant funding gap or support a critical opportunity related to the Trust's mission, which is to support people and organisations to build more equitable communities and alleviate disadvantage, particularly in rural and regional communities?
  • Is the project designed to achieve both the objectives of the applicant organisation and our program goals?
  • Does the applicant organisation have the capacity to effectively execute the project?
  • What opportunity exists to leverage additional resources as a result of The John Villiers Trust funding?

Where does The John Villiers Trust get its money?

The John Villiers Trust was established on the death of John Villiers in Yeppoon, Queensland on 11 July 2002. Under John’s Will, he left the whole of his Estate of approximately $6.75 million to form a philanthropic Trust in perpetuity, for public charitable purposes in the State of Queensland. The bulk of the income earned from the corpus is distributed each year. Over the years, the Trust has grown in value, enabling greater amounts to be given to charities through grants. As at January 2017, the Trust was worth more than $17m which will enable approximately $575,000 of grant funding in 2017.

Does The John Villiers Trust receive government funding?

No. Philanthropic foundations like The John Villiers Trust act independently of any private business and of the Federal and State governments; they receive no government support. Many philanthropic foundations, including The John Villiers Trust, have endowments that are the source of funds for the grants they make.
Applying to the John Villers Trust

What type of organisations can apply?

To be eligible to apply to The John Villiers Trust your organisation must be one of the following categories as defined by the Australian Taxation Office:
  • Charity OR
  • Charitable Institution OR
  • Public Benevolent Institution OR
  • Health promotion Charity
AND have Deductible Gift Recipient Status (DGR) under Item 1.  We consider that you meet this criteria if your organisation has both DGR status under items 1 & 4.
Applying to the John Villers Trust

How can we check if our organisation is eligible?

You can check your status on-line at www.abn.business.gov.au
Applying to the John Villers Trust

Our organisation is not located in Queensland. Can we still apply?

Yes you can. However, your project must be taking place in Queensland only and, if successful, no grant funds are to be applied outside of Queensland.
Applying to the John Villers Trust

Can we discuss our proposal prior to lodging an application?

We encourage you to contact the Trust prior to submitting your application either by phone: 07 3102 9588 or by email to grants@jvtrust.org.au.  To ensure time for a considered response, it is best to make contact well before a closing date.
Applying to the John Villers Trust

How much money can I ask for?

This depends entirely upon your project. However, the majority of grants are in the range of $15,000 to $50,000. We request that you contact the Trust's office prior to any submission if your requested amount is $100,000 or more.  We recommend you look at our past grants list for further information.
Applying to the John Villers Trust

My project will be of benefit for Queenslanders and a national audience too. Can I still apply for a grant?

Yes, however, your project must be based in Queensland and all worked performed must be carried out in Queensland.  
Applying to the John Villers Trust

If I have been unsuccessful can I re-apply?

Yes, but not for the same project unless significant changes have been made, please contact the Trust to discuss the application before re-applying.
Applying to the John Villers Trust

What support material can I include?

No support material is required for the EOI stage of our application process. In fact, we ask that you do NOT submit material at this stage as it will not be looked at. If you are invited to submit a full application, you will be asked to submit the following:
  • Annual report or minutes from your annual meeting
  • Your most recent Financial Statement
  • Your strategic plan
  • Letters of support relevant to your project.
Applying to the John Villers Trust

Can salaries, administration and other on-costs be included in the funding request?

Yes, as long as they form an integral part of the project/request.
Applying to the John Villers Trust

Do you fund existing projects?

No, we don’t fund the following:
  • Projects that have already started or taken place
  • Ongoing programs unless there is a new aspect to the program
Applying to the John Villers Trust

What if my organisation doesn’t have an annual report?

If your organisation does not produce an annual report you can attach minutes from your Annual General Meeting.
Applying to the John Villers Trust

Can we submit more than one application per round?

Applying to the John Villers Trust

Do you accept late applications?

Applying to the John Villers Trust

Tips and Hints

  • Avoid acronyms – assume we don’t know what they mean. The only exception is your organisation name, which should be written in full the first time. Then an acronym is acceptable.
  • Consider a glossary of terms if your project is complex or technical.
  • Ensure that your budget is accurate.
  • If you are unsure about any part of the grants process – call the Trust on 07 3102 9588.
  • Don’t leave your EOI or application to the last day.
  • Have a good look at our website and check the grants listing from previous years to get a feel for what we fund.
  • We recommend that you don’t generalise in your application. We need specific facts and figures, for example “this project will benefit five communities and approximately 5,000 people” rather than “this project will benefit many communities”.
  • If your project does not easily fit The John Villiers Trust funding criteria, please don’t apply. You are probably wasting time that could be spent more successfully applying to another trust with funding criteria that are more appropriate for your project.
  • Please write in clear simple English – avoid jargon.
After our application is submitted

How long does the decision-making process take?

It normally takes approximately 6-8 weeks to process applications and for the Directors to meet to consider applications before you will receive an outcome.
After our application is submitted

How and when are we informed whether our application is successful?

You will receive email notification as to whether your EOI has been selected to proceed to a full grant application. This will be approximately 5 weeks after the closing date for EOI submissions. If you have been invited to submit a full application, you will receive email notification of the outcome of your application shortly after the Directors’ meeting. This meeting is usually approximately 4 weeks after the closing date of the grants round. Successful applicants will also receive a formal letter with attachments relating to their grant approximately 2 weeks after the Directors meet.    
After our application is submitted

How will our application be acknowledged?

You will receive an email acknowledgement of receipt of your EOI within one week of submission. If you do not receive such notification, please contact the Trust's office on 07 3102 9588.
After our application is submitted

If our application is unsuccessful, can we seek feedback?

The Trust can provide feedback only if your application was unsuccessful due to ineligibility. The John Villiers Trust receives many worthy applications every year, of which only about 20% are funded.  Applications are generally unsuccessful due to limited funding. We operate with a small number of staff, and unfortunately cannot give feedback on applications that were unsuccessful for reasons other than ineligibility.
After our application is submitted

If our organisation was unsuccessful, can we apply again in the next round?

After our application is submitted

If our organisation was unsuccessful, can we resubmit the same application again?

No, unless you are invited to resubmit by the Trust.
Once we are approved

What are our obligations if we are approved?

Successful applicants are required to sign a Grant Conditions form, which outlines the requirements.
Once we are approved

How are successful grants paid?

Grant payments are made by electronic fund transfer on the receipt of a tax invoice. Projects that are dependent on funding from other sources are required to confirm that all funding is secured before Trust funding is released.
Once we are approved

Do we include GST in our invoice?

Once we are approved

Where can we obtain a copy of the logo to acknowledge the support of The John Villiers Trust?

  Please contact our office and we will email it to you.  
Once we are approved

What happens if there are changes to the project?

If circumstances change during the life of the project, for example the scope of the project is modified, the project is delayed or the budget needs to be varied, The John Villiers Trust should be informed as soon as possible in writing. The Directors will consider all amendments to approved grants.
Once we are approved

How are multi-year grants paid?

Multi-year grants are released on receipt of a satisfactory Progress Report submitted in accordance with an agreed schedule. Payments are then made by electronic funds transfer on receipt of a tax invoice.
At the end of the project FAQs

When is a Final Report and Acquittal due?

The Final Report and Acquittal is due within two months of completion of the approved project.
At the end of the project FAQs

When can we apply again?

You can only apply for another grant if your last grant has been successfully acquitted at least one month before the next grant round commences.
At the end of the project

What if I have another question?

If you can’t find the answer here or in the other sections of the website, please email your question to grants@jvtrust.org.au or call 07 3102 9588.