Applying for a Grant

Funding Rounds

The trustees meet twice per year to consider requests.

Closing dates are:

• 15 March
• 15 October
  

Applications received after these dates will usually be considered at the next meeting.

Applications

All eligible applications we receive are given careful consideration. We are always happy to discuss your proposal prior to submission.

Please read through the guide below and make sure you include all requested information with your proposal to enable us to consider it fully. You can also download a PDF of the guidelines from the Useful Downloads section of this web page.

Applications from a university or research institute must be submitted through their designated research or grants office.

Step 1 – Does your project fit within our grant programs and priorities?

In his Will, John Villiers specified that the object of the grant recipient be “the relief of poverty for persons in necessitous circumstances, the advancement of education, or other purposes beneficial to the community and being strictly purposes of a public charitable nature”.

Applications for projects which qualify within these categories will be considered. Taxation Ruling TR 2005/21 (pages 53-65) provides helpful advice on the eligibility for the stated purposes and these pages can be downloaded here .

The Trustees give priority consideration to applications from organisations operating in rural and regional Queensland, particularly Central Queensland, having regard to the areas where John Villiers spent much of his life.

The following items will not be supported:

• projects outside of Queensland
• deficit funding
• recurrent administrative costs
• funding considered government responsibility
• applications made within 12 months of a previous grant being approved or before an existing staged grant is completed
• direct grants to individuals, including travel expenses, personal study or attendances at conferences
  

Step 2 - Check your eligibility

Before preparing your submission make sure your organisation is eligible to apply to the Trust for a grant.

Your organisation must be endorsed by the Australian Tax Office (ATO) as:

• Income Tax Exempt; and
  
• A Deductible Gift Recipient (DGR) under item 1 of the table in Subdivision 30-B of the Income Tax Assessment Act 1997.
  

(If the notice of endorsement as a DGR is according to “item 2 of the table in section 30-15 of the Income Tax Assessment Act 1997”, then your organisation is NOT eligible to receive grants from The John Villiers Trust.)

If you have the required endorsement and are proceeding with your grant proposal, you will need to send us a copy of your letter from the ATO confirming your organisations’ “Endorsement as a deductible gift recipient” with your application. To show this endorsement is still current, please visit the Government’s ABN Lookup website, do a search on your organisation and print a copy for inclusion with your application. This printout will also confirm your tax concession status.

Your organisation must conduct public charitable purposes in Queensland.

If the Constitution of your organisation does not limit its operations to Queensland, we require written assurance that your organisation does not intend to apply any of our grant funds outside Queensland.

Step 3 – Prepare your full proposal

Your proposal should include the following:

1. Grant Application Summary form

This form, which you can download from this website, provides key organisation, contact and request information to assist us to process your grant proposal. This form MUST be signed by the CEO, Chairperson or equivalent endorsing the request. Universities are required to obtain the endorsement from their respective Research Office or Vice-Chancellor.

2. Specific Grant Request

This section should include:

1. a description of the project
   

2. evidence showing a need for the request and its value ie. the context in which your request has been formulated, including any other similar programs or research, to support your application
   

3. detailed budget showing other sources of income, your contribution, etc. Project and other costs submitted in support of the application must be exclusive of GST. Please note that grants made by the Trust are regarded as gifts for the purposes of GST legislation and therefore not subject to GST (refer ATO GST Ruling 2000/11). Any GST components of a grant project will be paid by the Grantee, and then claimed back from the Australian Taxation Office on its next BAS return.
   

4. a listing of major partners in the project and their roles/responsibility
   

5. timeline of the project
   

6. anticipated evaluation methods.

3. Attachments

This section should include:

1. a copy of your DGR endorsement notice (see Step 2 - Eligibility)
   
2. a recent printout from the ABR website showing your DGR endorsement is current and confirming your tax concession status (also see Step 2 – Eligibility)
   
3. a copy of your latest Annual Report including audited annual accounts
   
4. any letters of endorsement supporting the project and/or your organisation are encouraged.
   

Step 4 – Submit your proposal

Before mailing your request to us, please check back over the list above and ensure you have provided all the items and information we require.

Applications should:

• include all required material
• be clear and concise
• set the context
• where applicable, demonstrate that projects are sustainable beyond the application/pilot.

If you have any queries, please do not hesitate to contact us. We prefer to discuss your application with you beforehand, rather than receive an incomplete or underdeveloped proposal.

Please mail two copies of your proposal to:

Mr Darvell M Hutchinson AM
Chairman
The John Villiers Trust
Level 43
80 Collins Street
Melbourne Vic 3000

If you have any queries, please call our Grants Program Officer, Sarah Bartak, on
03 9631 2553 (direct) or 03 9631 2502 (reception) or email grants@jvtrust.org.au [missing asset]